Software has solved many problems around the globe: it has simplified payroll, made calling a taxi as easy as opening an app on your smartphone, and made global collaboration possible. Software can’t solve all problems. Despite all the software we have, everyday business problems still exist. They often boil down to communication. Let me give an example.
Schweppes is a Swiss beverage company that is best known for its tonic water. They are a global brand so they decided to expand their advertising campaign to Italy. Unfortunately, it was a disaster. It turned out that “tonic” is actually “toilet water” for Italian.
It was true, it was the Italian supermarkets that started selling fizzy, drinking water, and toilet water in yellow-labeled containers. Schweppes was able to rebrand and re-market their product, and they were fine in Italy. But this story is more than just an advertising faux pas. It’s about how disastrous miscommunication can be.
Communication blunders are not uncommon in project management. Communication problems are the reason 57% of projects fall apart. However, there is cognitive dissonance around how important communication is. Only 26% of project managers believe that effective team communication is key to project success.
Without effective communication, a project can’t be successful. Period.
I am all about project management software that improves collaboration and communication. Recent research on PM software revealed that 52% of businesses who have adopted it in the past two years saw an improvement in communication. Another large percentage said project management software simply improved communication, accounting for the majority of new software users.
However, project management software does not always have the ability to collaborate. Audio or video conferencing, synchronous edit, and document management are not all features that top PM tools offer.
I have compiled four amazing collaboration software options for project managers. When selecting these options, I considered reviews, contract and contact management as well as task and version control and chat functionality. These are listed alphabetically and not in order.
1. eXo Platform
eXo Platform is the ideal open-source collaboration platform for enterprise-level companies. It acts as a social platform that allows you to communicate with your business through “content-driven intranets and websites, dashboards, and dashboards.”
Image by eXo
Based on its many features, eXo seems to be a great solution for social and portal service demand. It just loves a mix of everything, from intranet, social network, blog, wiki all in one. Because eXo has everything I need and more, I don’t need to think about any other website.
But, there are always two sides to everything. Perhaps because of its rich diversity, its processing speeds can get problematic and make people feel uncomfortable when they use it. I think eXo should now focus more on refactoring their platform to better serve customers. Although many functions are not good, a quick response is better than none.
Pricing structure for eXo Platform is based on functionality and users. It bills annually and offers significant discounts to companies who purchase a three-year license instead of a one year license. Pricing can be adjusted for self-hosted and cloud-hosted options. For 25 users, the cheapest version costs $2,400 per year, or $6,120 for three-years. For $25,600, 25 users can get the cloud version. This is $9,180.