Three Signs Your Organization Needs a Project Management Tool
When companies start, they usually have a few low-cost or free software tools. They use email to communicate and spreadsheets to manage information. Companies soon learn the importance of project management software. Companies must be able achieve their goals, meet milestones and grow. An organization must be able to determine when it is appropriate to invest in project management software.
A PM Tool can help you manage these three business needs
Genius Project, a leader of project management software solutions, conducted an analysis to identify the three key indicators that would lead to a company upgrading to project management software. The whitepaper published the results. 150 software buyers were interviewed to determine their top reasons for investing on a PM tool. Software companies used to be more focused than they are now on large businesses. This resulted in complex and expensive solutions that were not needed for small businesses. These have changed significantly over the years. Companies have more options and are willing to invest regardless of their size.
1. It is important that deadlines are met, status updates are tracked, and budgets are kept under control.
According to the survey results companies are more likely to invest in project management tools if it is necessary to manage deadlines and track the status of projects. If costs exceed their budget, project managers can report to the department managers. Project managers will be able to monitor the status of their projects, notify them of deadlines, and generate reports to send to all parties. A project management system that works effectively will allow them to do this.
2. It is important that you establish a process workflow system and system for approvals
Because companies have processes that require completion of interdependent tasks, they need a PM tool. They must also follow a process and receive systematic approvals. Genius Project project management software should be able manage all types of processes, allow revisions and approvals, provide notifications, and include features such as document management, automatic information distribution, customization of pre-configured workflows, and document management.
3. It is important to keep track time and billable hours
Companies need a project program to track time, billable hours, and other indicators. This is why they have a comprehensive project management system. Many projects fail because they are too expensive. It is important to track time, cost and tasks, as well as billing hours. This will allow you to maintain competitive pricing rates and manage complex resource billing rates. An effective project management system should be easy to use. It should allow you to enter time and expenses directly into your projects. It should be able to generate weekly expense and time reports, workload reports, capacity reports, and cost reports.
Companies in growth are ready to invest in project management software if they have a solid process. Business strategy is becoming more project-centric. Businesses have a compelling reason to search for and choose a PM tool that will help manage their business processes, including their demand, requirements and schedules. It will help the company to protect its efforts and work towards achieving its goal.